The Townsend Center meeting rooms may be requested by University of California groups for events such as lectures, research workshops, and colloquia.
Please note the Townsend Center is not a complete conference facility and is unable to accommodate large-scale full-day or multi-day events. The Townsend Center does not provide technical support or kitchen space for event use.
To make a reservation request, please read below and complete our online Reservation Request Form.
Geballe Room Size: 25’ x 36’ |
Seminar Room Size: 15’ x 15’ |
HOURS OF AVAILABILITY
The Geballe and Seminar Rooms may be reserved Monday through Friday from 9:00am – 5:00pm. After 5:00pm will include a surcharge. Weekend events are approved on a case-by-case basis and will include a surcharge.
ROOM USE FEES
| Seating Capacity | 1-4 hours | 5-8 hours | After 5PM surcharge | |
|---|---|---|---|---|
| Geballe Room | 56 | $500 | $700 | $250 |
| Geballe + Seminar Room | 56 | $600 | $850 | $250 |
| Seminar Room | 10 | $200 | $250 | $250 |
| Seminar Room with reception | 10 | $300 | $400 | $250 |
| Weekend surcharge | -- | $250 | $250 | $250 |
| Cleaning charge (if applicable) | -- | $50 | $50 |
Please Note:
- No food or beverage may be served in the Geballe Room. If your event has any food or beverage, you must add the Seminar Room to your rental.
- Reservation start and end times should include pre-event set up and post-event clean up.
- The Townsend Center does not provide technical assistance or event support.
- There is no kitchen available for event use.
- Rooms are not available most Tuesdays before 4 p.m.
- Cancellations made less than 24 hours prior to the event start time may incur a charge.
- Failure to return rooms to their original configuration and/or remove trash will result in a cleaning charge.
EVENT SET-UP AND CLEAN-UP
The Townsend Center does not provide event support. The Geballe Room set up is traditional lecture style with a podium at the front of the room and two conference tables for panel discussions (see photo above). Your event organizer is responsible for the specifics of your event set up including any modifications to this set up, equipment testing, and returning the room to its original state.
It is your responsibility to clean and remove all trash from the room.
EVENTS WITH REFRESHMENTS
Refreshments are permitted in the Seminar Room only; no food or drink is allowed in the Geballe Room. If you are planning a reception, you must request use of the Seminar Room. You are responsible to meet your caterer and responsibly dispose of all trash.
Please note that any events with outside bartenders and/or servers will need to comply with California Senate Bill 820, which imposes restrictions on contracting out for services performed in buildings that have received capital state funding, which is the case for Stephens Hall.
ALCOHOLIC BEVERAGES
Alcoholic beverages require an Alcohol Permit from UCPD. The UCPD-approved form should be submitted before your event.
EQUIPMENT
One podium microphone, an LCD projector, and up to four table microphones are available in the Geballe Room for use at no additional charge by request on the room reservation form. If you are using the projector, you must bring your own laptop to connect to it.
The Geballe Room is also equipped with a wall-mounted camera to record and livestream over Zoom. You will need to use your own laptop and Zoom setup for this functionality. The Townsend Center does not provide a technical assistant. We will provide an instruction sheet for you to use; if you need additional help, we recommend that you hire A/V technical support for your event.
All campus wireless networks (Eduroam, CalVisitor) are available in the Townsend Center. Eduroam access requires users to have an active CalNet ID.
HOW TO RESERVE
Submit an online Reservation Request Form. You will receive an email to confirm the status of your reservation request within seven business days. Your reservation is not finalized until you receive confirmation.
DAMAGES
You are responsible for any damage to equipment, building, carpet, or furnishings incurred during the event.
ACCESSIBLE ACCESS
Accessible access to the Townsend Center is available via the corridor that leads from the Stephens Hall archway (on South Drive) and though the CalNerds offices and across the terrace to the Center. Alternately, elevator access is available (from the Carillon Road path) at the redwood grove entrance (8 am–5 pm). Restrooms are accessible.
CANCELLATION
If your event is canceled, please notify us as soon as possible. Cancellations that are made less than 24 hours (weekday reservation) or 48 hours (weekend reservation) before an event may be subject to a fee.